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Evolve Events : : Top 10 Party Planning Tips
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"When you are arranging a party you may find it bewildering at first knowing there are so many things to organise and so little time to plan them."
First things first: Relax and take a deep breath. Secondly, find a pad of paper, a pencil and a quiet corner and begin making notes of what needs to be achieved and a diary or a time grid to begin prioritising key essential elements.
Below are some of the main areas you will need to address and the detail you will need to cover:
Venue - Select location that matches style and theme of the event.
Catering - Menus, style of food service, drink requirements and hire.
Production - Lighting, theme, floristry.
Staffing - Bartenders, waitresses and supervisors.
Entertainment - Band, DJ, act(s) or performers.
Invitation/Guest list management - Names and attendees on spreadsheet.
Operational - Event scheduling, venue access, contact details, supplier arrival times.
Logistics: Power Requirements, supplier kit specification, venue dimensions.
Health and Safety - Supplier Risk Assessment and Method Statements.
Insurance - Public Liability, Accidental, Indemnity.
At Evolve, we never take anything for granted and therefore we place huge emphasis on what we term the three P's:
Planning Planning Planning
You can never do too much planning and by crossing the t's and dotting the i's, checking and double-checking you are taking the right steps to ensure your event runs smoothly, effortlessly and without unforeseen surprises.
Remember: never leave anything to chance and never merely hope that on the day everything will turn out well.
Evolve Events & Venues' Top 10 Party Planning Tips
Always start planning early and never leave anything to chance.
Choose your creative angle and then a venue that reflects the idea.
Always arrange a site visit to each venue.
Confirm power requirements and venue dimensions with all suppliers.
Read venue contract and "Do's" and "Don'ts" thoroughly.
Choose food and beverage that ties in with creative angle.
Build in more than sufficient time for set-up - you will always need more time than you think!
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07-22-2007, 12:06 PM
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